Creating an eForm for Teacher Artifacts

District Administrators can create an eForm that will be used by the teachers to add their artifacts to the system. The teachers can open the eForm and basically fill in the blanks. The District Administrator has complete control over the layout and type of responses to be added to the form.

To access this functionality, please navigate to Utilities>Custom Forms. This will direct you to the Custom Forms Page where you will create the eForm.

Click on the "Add Form" button in the top right corner.  

A pop-up will display. Enter the name of the Form and check off ‘Artifact’ and click the "Add Form" button.

A green alert will let you know that the Form was added.

Scroll to the Form Name, which will be listed at the bottom of the list.  Click on the "Edit" button to create the eForm.

You will be directed to the Edit Custom Form page to set up the layout of your new eForm.  

On this screen you will Enter the "Field Name", select the "Field Type" and enter the "Choices" if needed, You can also add the "Optional Display Label" if you don’t want to display the field name. Next click the "Add Row" button.

There are several data types that can be used. Determine the data type by the response you are expecting your teacher to fill in.

The data types are as follows:

  • Single Line Text – use this data type when the teacher needs to enter a single line of data
  • Multi-Line Text – use this data type when you need the teacher to add multiple lines of data
  • Drop Down List – use this data type when you have multiple choices you want the teacher to choose from
  • Number (integer) - use this data type when an integer is needed
  • Number (decimal) – use this data type when a decimal is needed
  • Yes/No (checkbox) – use this data type when you need a yes or no answer, checking the box = yes
  • Date - use this data type when you need to enter a date or pick a date off the calendar
  • Radio Button List – use this data type when you choose to offer choices listed with radio buttons
  • Paragraph - use this data type for adding instructions and not expecting a response from the teacher

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For example:

I am adding the instructions for this form as a data type of ‘paragraph’ because there is no response expected for this data type. I have added my instructions in the "Field Name".  I could also add this data to the "Display Label (Optional)" field.  Next, click on the "Add Row" button. 

A green alert will display to let you know the row was added successfully.

Continue to build your eForm by adding the fields needed. Remember that each field name must be unique or it will not be added to the eForm.

If you are adding a field that requires choices (Radio button or Drop Down List), add the selection choices to the ‘Choices’ text box and click "Add Row" button.  In this example, I have added an Optional Label Display.  The Optional Label Display will show on the form instead of the field name.

If you need to remove a field, click on the "Remove" Button that displays the icon of the red circle with white dash to delete the field.

If you want to change the order of your fields, you can click and drag the field name to the desired location. When you click the field you want to move, you will see a 4 way arrow. Drag the new field to the location you want to place it. Your eForm will be re-ordered to the new layout.

Look over the eForm created below to view some of the examples you may want to use in creating your eForm.  Once you have completed designing the eForm, you can click on the ‘Return to Custom Form' link at the top of the page.  The form is now ready for a teacher to open in the "Teacher Artifacts" page.

This eForm is now complete and ready for a teacher to use to add their artifact. The district admin can navigate to APPR>Teacher Artifacts to view the eForm (follow the instructions in the section below for the teacher to see your eForm).  Below is a copy of what was created from the Custom Form that was set up in our example.  This is what the teacher will view.

NOTE:  At any time, while on the Edit Custom Forms page, you can click on a Form to see the layout of the e-Form without actually opening it.

The layout will open and you can view it. Click anywhere on the page layout again to close it. Click on the Edit button if you would like to make changes to this eForm. 

Using the New Artifact eForm (Teacher)

The teacher will now login and create their artifacts the way they have in the past and will select the eForm that was created for their use. 

The teacher will create the artifact by navigating to APPR>Teacher Artifacts.

Next, the teacher will click the "Add Form" button and a pop up will appear.

The teacher will select the form from the drop down menu and click the "Add" button.

The teacher can now click the blue "View Form" link listed in the grid in line with the form they want to work on.

This will open up the newly created form so the teacher can then fill in the blanks and save their work by clicking on the "Save" button.  When the artifact is completed, the teacher will click the "Close and Return’"button.  This artifact will now be able to be attached to observations.